FILE: ECA
USE OF EQUIPMENT
SHARING OF EQUIPMENT BETWEEN PUBLIC ENTITIES
Notwithstanding any other provisions of law to the contrary, the School Board may share equipment with another public entity without having to expend funds for such use, provided that both entities have executed a cooperative endeavor agreement for the use of the equipment.
The cooperative endeavor agreement shall set forth in reasonable detail the obligations of the parties and shall:
Identify the equipment that will be shared.
Explain the use of the equipment and the approximate length of time for use of the equipment by the requesting public entity.
Address the responsibility for repairing or replacing the equipment when the equipment becomes inoperable for its intended use due to a mechanical or other breakdown while in the possession of the requesting public entity.
Include a hold harmless provision releasing the lending public entity from expenses, damages, or losses arising from the use of the equipment.
When an emergency situation is declared and public entities need to share equipment, the provisions above requiring a cooperative agreement shall not be required, provided the public entities share the equipment in good faith relative to the emergency situation.
PERSONAL USE OF SCHOOL EQUIPMENT
Under no circumstances may Avoyelles Parish School Board equipment be removed or taken home for personal use. In the event that an employee needs to use equipment for school-related purposes at home or a site other than the equipment's assigned work location, the employee shall obtain written permission from the principal or Superintendent. When completed and approved, a copy of the permission form shall be submitted to the Superintendent or designee. The original shall be maintained on file at the school. Any equipment used shall be promptly returned to its assigned work location in its original working order following use.
LOANING OF SCHOOL EQUIPMENT
Local school administrators may approve the loaning of items such as tables, chairs, and non-depreciating items to non-profit organizations or groups that may be sponsoring a school related activity on or away from the school campus. Documentation of non-profit status must be produced prior to usage.
In addition to the administrator's approval, items other than those listed above will require the approval of the Superintendent at least two (2) weeks prior to usage.
The proper form shall be completed and kept at the school site specifying: date item(s) borrowed, item(s) borrowed, number of each item borrowed, signature of person receiving item(s), date item(s) returned, and signature of person verifying item(s) returned.
UNAUTHORIZED USE OF SCHOOL BOARD PROPERTY
Unauthorized use, possession, removal, theft, conversion, or misappropriation of School Board property, including but not limited to, supplies, materials, facilities, tools, equipment, documents and proprietary information shall be prohibited.
Revised: April 1, 2014
Revised: January 9, 2018
Ref: La. Rev. Stat. Ann. ยงยง17:81, 33:4712.18
Avoyelles Parish School Board